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What Administrator job ads ask for
These terms come up again and again in postings for this role. Recruiters query the database for them literally, so the exact wording matters more than the phrasing around it.
- Level 3 Business Administration
- minute taking
- diary management
- GDPR
- Microsoft 365
- invoice processing
- record keeping
- reception
- data entry
- stakeholder correspondence
What goes wrong in this role specifically
- Name the systems you have used — Sage, SIMS, SystmOne, Salesforce. These are hard filters in administrative roles.
- Quantify volume: invoices processed per month, diaries managed, size of the team supported.
- GDPR and data handling training is worth stating outright in any role that touches personal records.
A Administrator CV that parses cleanly
Single column, no tables, no text boxes, contact details in the body. Plain to look at — and readable by every system we know of.
NADIA HUSSEIN Administrator Leicester | nadia.hussein@email.co.uk | 07700 900158 QUALIFICATIONS Level 3 Diploma in Business Administration, 2019 GDPR and Data Protection in Practice, 2024 Microsoft 365 Associate, 2023 PROFESSIONAL EXPERIENCE Leicester City Council, Adult Social Care Senior Administrator | April 2021 - Present Provide administrative support to a service of 34 staff across three teams. Manage diaries and travel for 6 senior managers, including committee scheduling. Take and distribute minutes for 4 recurring boards, including safeguarding panels. Process 180 to 220 invoices per month through Oracle and resolve queries with finance. Maintain case records in Mosaic in line with GDPR and the council retention schedule. Redesigned the referral logging process, cutting average handling time by 35 per cent. Ashworth Legal LLP, Leicester Office Administrator | June 2019 - April 2021 Ran reception and first-line telephone handling for a 22-person practice. Managed case file opening, archiving and confidential document destruction. Processed supplier invoices and staff expense claims in Sage. SKILLS AND SYSTEMS Microsoft 365, Oracle, Sage, Mosaic, minute taking, diary management, invoice processing, record keeping, GDPR compliance, reception, data entry, stakeholder correspondence, document control
Questions
Will an ATS read my Administrator CV?
It depends entirely on how the file is built, not on how good you are. Tables, two-column layouts, text boxes and contact details inside headers or icons are the usual reasons information goes missing. Upload yours above and you will see exactly what survives.
Which certifications belong on a Administrator CV?
Level 3 Business Administration, minute taking, diary management and similar credentials belong in the body text, on their own lines, written out in full the first time. Recruiters search the database for the exact abbreviation.
Should I send a PDF or a Word file?
DOCX is read more reliably across systems. If the posting asks for PDF, export it from a single-column document rather than from a design tool.
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